Board Minutes 1/16/19


JANUARY 16, 2019

The duly noticed Board of Directors’ meeting of the Rotonda Meadows/Villas Conservation Association, Inc. was held on Wednesday, January 16, 2019 at the Management Office, 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 12:42 p.m. Directors in attendance were John Brandenberger, Peter Traverso and Sage Andress. Also present was Association Manager Tim Freeman and property owners designated on the attached sign in sheet.

A quorum was present so the meeting could proceed.

On MOTION by John Brandenberger, seconded by Peter Traverso, the Board voted unanimously to approve the Minutes of the November 14, 2018 and December 12, 2018 Board meetings as presented.

Year end financial reports were reviewed. The checkbook, bank statements and reports reconcile, and regular expenses came in under budget for the year. There was almost $100,000 written off this year due to tax deeds and escheated properties. These properties have been sold to new owners who are now paying dues which is a good thing. Bank signature cards were presented for the Board to sign. The Board agreed unanimously on MOTION by John Brandenberger and second by Pete Traverso to approve the proposed 2019 budget as mailed to members.

A request was received to waive late fees and interest on an account due to a hardship caused by health issues and fixed income. On MOTION by Pete Traverso, seconded by John Brandenberger, the Board vote unanimously to remove the late fees and interest on the account if payment of the remaining balance is received in full in 60 days.

Deed Restrictions: Tim Freeman reviewed the deed violations and their status. Mr. Freeman will contact Coral Creek Golf Course again regarding the pump fence and look into possible permit expiration. The use of the common areas and lakes by trespassers was discussed. On MOTION by Pete Traverso and second by John Brandenberger the Board voted unanimously to hire an off-duty Deputy detail for four hours per day starting Saturday, January 19th and continuing each Saturday and Sunday until the next Board meeting when results can be discussed.

ACC: A certificate of occupancy has been issued for 15 Blue Hen Drive and the builder is requesting return of the compliance deposit. After a short discussion on landscaping the was a MOTION by Pete Traverso, a second by John Brandenberger and the Board voted unanimously to return the deposit to the builder.

Owners/Builders of 3 Finch Court submitted plans and application. The Board reviewed the plans and application and found that they meet the Association established criteria for new construction, with the following contingencies:

1. Owner/builder to submit revised plans showing an 18 inch overhang.
2. In addition to submitted landscape plan, owner/builder to add landscape to left front corner wrapping to left elevation.
3. Owner/builder to add a Cementous design to the right elevation to break up the blank elevation on the garage wall.

RMC: No report

Electric Power: There was a discussion regarding bringing on the firm Brannon & Gillespie to consult in regards to bringing electric power to the subdivision. On MOTION by Pete Traverso and seconded by John Brandenberger, the Board voted unanimously to request Brannon & Gillespie to revise the engagement letter to include two phases with a cost not to exceed $5000 for the first phase. Phase one would include items 1 through 4 currently outlined in the agreement with the addition of the requirement that Brannon & Gillespie find definitive answers to the easement questions and confirming that the Association will not be responsible for any of FPL’s revenue shortfall if homes do not immediately hook up. Phase two would consist of items 5 through 8 as currently outlined in the agreement. The Board will sign the agreement once the document is revised.

Street & Drainage MSBU: Tim Freeman has not heard any updates on the MSBU audit at the county level. Mr. Freeman will check in again with public works again for any new information.

Burrowing Owls: Tim Freeman contacted the county regarding the burrowing owls and was directed to FWC. He is waiting on a return call from FWC.

Next Meeting: The next Board meeting is Wednesday, February 20, 2019 at noon.


There being no further business to come before the Board, the meeting adjourned at 1:40 p.m.

Respectfully submitted,

Tim Freeman, Association Manager