Board Minutes 11-14-18

ROTONDA MEADOWS/VILLAS CONSERVATION ASSOCIATION
BOARD OF DIRECTORS’ MEETING
WEDNESDAY, NOVEMBER 14, 2018

The duly noticed Board of Directors’ meeting of the Rotonda Meadows/Villas Conservation Association was held on Wednesday, November 14, 2018. The meeting was called to order at 12:15 p.m. by Chairman and President Noel Andress. Directors present were Noel Andress, Peter Traverso and John Brandenberger. Also present were Association Manager Tim Freeman, Assistant Lisa Labarre and five members.

A quorum of the Board was present so the meeting could proceed.

MINUTES

On MOTION by Peter Traverso, seconded by John Brandenberger, the Board voted unanimously to approve the Minutes of the October 17, 2018 Board meeting as presented.

TREASURER’S REPORT

Financial reports were reviewed. The checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year. An additional account at BB&T has been set up. Tim Freeman reported that owner of a lot has requested leniency due to social security financial hardship. MOTION was made by Peter Traverso, seconded by John Brandenberger, and unanimously carried to waive the late fees and interest with the contingency that $500.00 of the principal is paid within the next thirty (30) days, and the balance remaining paid within the following thirty (30) days.

COMMITTEE REPORTS

Deed Restrictions: Several unauthorized real estate signs around the community were taken down.

ACC: None.

RMC: None.

OLD BUSINESS

FPL Project: Tim Freeman spoke with Attorney Bill Sundstrom who feels that legally the Association does have the ability to have underground power. Tim Freeman will coordinate Bill Sundstrom to attend the next meeting via conference call. Questions will be submitted to Mr. Sundstrom in advance of the meeting date.

Street & Drainage MSBU: Tim Freeman reported that he has spoken with Public Works regarding not splitting the MSBU and is now waiting to hear back from them.

NEW BUSINESS

Records Inspection Policy: MOTION was made by Peter Traverso, seconded by John Brandenberger, and unanimously carried to adopt the Records Inspection Policy as presented by Tim Freeman, with the exception that Section II clarify that the Association shall respond to requests within 10 business days.

OTHER BUSINESS

None at this time.

Next Meeting: The next meeting will be the Annual Meeting to be held on Wednesday, December 12, 2018 at 10:00 a.m., to be immediately followed by a Board Meeting.

ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 1:10 p.m.

Respectfully submitted,

Tim Freeman, Association Manager