Board Minutes 2/15/17


February 15, 2017

The duly noticed Board of Directors’ meeting for the Rotonda Meadows/Villas Conservation Association was held on Wednesday February 15, 2017. The meeting was called to order at 1:15 p.m. Directors present were Noel Andress, John Brandenberger and Peter Traverso. Also present were Association Managers Dianne Beymer and Tim Freeman and two members.

A quorum of the Board was present so the meeting could proceed.


On MOTION by Peter Traverso, seconded by Noel Andress, the Board agreed unanimously to approve the Minutes of the January 18, 2017 Board Meeting as submitted.


The checkbook, bank statements and Trial Balance reconcile and expenses are in line with the budget. Noel Andress asked how the Association can recoup some of the bad debt on the books. When the accountants are here for the annual review, we will ask Geoff Lorah if there’s anything that can be done.


Deed Restrictions:
Tim Freeman called a number of realtors regarding their oversized signs. Most realtors have been cooperative and the oversized signs have been removed, but new ones pop up weekly. Per the Deed Restrictions, the Association can remove non-conforming signs after five days written notice.
ACC: None
RMC: None


FPL Project Update: John Brandenberger, Peter Traverso and Tim Freeman have met with Commissioners Truex and Doherty so far. The Directors will meet next week with Commissioners Deutsch and Tiseo. Commissioner Constance, per his secretary, will not meet with the Board. After the Directors have met with the Commissioners, Attorney Derrick Rooney will provide his legal opinion regarding the County’s ability to set up an MSBU for power.

Road Paving: Charlotte County has started some base work. Noel Andress said someone from the Association needs to keep an eye on the project to make sure it’s done properly. Tim Freeman will speak with the County project manager and the supervisor for the project.

During the meetings with the Commissioners, the Directors spoke about splitting the Street and Drainage MSBUs. The County is working on new methodology for MSBUs, which is holding up the Meadows/Villas split. Tim Freeman asked Derrick Rooney to keep on it and get minutes of the meeting where paving collector roads to pay down the MSBU before splitting was voted on and approved.

Water/Sewer Connection Fees: Table until other issues have been resolved.

There was a discussion about MSBU fees:

• The assessment for the paving MSBU should be $100 to $150 for 10 years;
• Meadows has no water/sewer MSBU assessment;
• When paid off in approximately 3 years, the Villas water/sewer MSBU assessment will be replaced by the paving assessment;
• Owners should only be assessed approximately an additional $150 for power for 10 years (worst case).

West County Mowing will remove the palms along Rt. 771 within the next couple of weeks. Tim Freeman will contact Charlotte County regarding the drainage work that is needed in that area.


Property Transfer and Estoppel Fee Discussion: Tim Freeman presented a breakdown of estoppel fees and transfer fees received by Grand Property Services (GPS). Mr. Freeman pointed out that GPS’s $50 estoppel fee is comparable, if not lower, than those charged by other HOAs. Mr. Freeman said he feels the people creating the work should pay for it – not the members. Estoppels are very time-consuming and frustrating due to errors made by title companies that are caught and corrected during processing by GPS.


Payables: Payables were reviewed and checks signed.

Next Meeting: The next meeting is scheduled for Wednesday, March 15, 2017 at 12:30 p.m.


There being no further business to come before the Board, the meeting adjourned at 1:05 p.m.

Respectfully submitted,

Dianne Beymer
Association Manager