Board Minutes 3/21/18


The duly noticed Board of Directors’ meeting of the Rotonda Meadows/Villas Conservation Association was held on Wednesday, March 21, 2018. The meeting was called to order at 12:25 p.m. Directors present were Noel Andress, John Brandenberger and Peter Traverso. Also present were Association Managers Dianne Beymer and Tim Freeman and five members.

A quorum of the Board was present so the meeting could proceed.


On MOTION by John Brandenberger, seconded by Peter Traverso, the Board voted unanimously to approve the Minutes of the February 21, 2018 Board meeting as presented.


Tim Freeman reported the Association has been set up in TOPS, management’s new accounting program. The report formats look a little different, but contain the same information as the previous system. The checkbook, bank statements and reports reconcile and expenses are in line with the budget.


Deed Restrictions:
The community was surveyed and no obvious violations were noted except for a few oversized real estate signs. Any signs that remain after the realtor is notified they’re too big are pulled and stored at the management office. A letter was sent to the owner who has an RV on his property and a fine letter will be sent shortly. Residents reported there is also a trailer on the lot; they were asked to take pictures with a date stamp and send to the management office.

37 Blue Hen Drive: The Board reviewed plans submitted by Frank Fredericks Homes. On a MOTION by Peter Traverso, seconded by John Brandenberger the Board unanimously approved plans for 37 Blue Hen Drive contingent upon the following:
1. Builder/owner to submit landscape plan and color of metal roof within 72 hours;
2. Builder/owner to grade, sod, and mow area between rear property line and water’s edge.

RMC: None


FPL Project Update: Tim Freeman sent the Board-approved letter to the Commissioners informing them of overwhelming response to the Association’s power survey and requesting meetings with them to discuss the project. Mr. Freeman will call the Commissioners’ administrative assistants to set up the meetings. A discussion followed on how the County’s MSBU audit will probably keep the Meadows/Villas power MSBU from being set up as well as the splitting of the Meadows and Villas street and drainage MSBU.

The Directors explained to the members present that the Association needs 30 registered voters who live in Meadows/Villas to sign a petition to form an MSBU Advisory Committee and five resident owners to serve on the committee, which has quarterly meetings.

Water/Sewer Connection Fees: This item will be removed from the Agenda.


It was discussed how the Board can encourage and promote building in Meadows/Villas. The cost to build is up about 25%, making it difficult to build on Meadows/Villas’ small lots due to lower appraisals. The Board discussed a change to the Deed Restrictions to allow smaller homes if they include a pool. Tim Freeman mentioned a survey sent out to builders regarding square footage and what size they feel would work best. Various scenarios were considered. It would be helpful to have a major builder on board with designing homes to fit on 75’ x 100’ lots. The fact of there being no room for a pool lends credence to adding a community pool. Tim Freeman and Peter Traverso will set up meetings with several builders to try to promote building in Meadows/Villas.


A resident asked if owners can install wells – both for irrigation and drinking. Charlotte County does not allow wells for drinking water where there is water and sewer available.

A Meadows owner wrote a letter to the Board asking for relief on his delinquent account, which has a balance of $2,000. After discussion, the Board agreed to waive late fees and interest on the account and accept the balance in two equal payments. On a MOTION by John Brandenberger, seconded by Peter Traverso, the Board voted unanimously to waive late fees and interest on account #802713 (10 Teak Lane) and accept the balance of $1,319.26 in two equal payments – one at the end of March and one in April.

Payables: Payables were reviewed and checks signed.
Next Meeting: The next meeting is scheduled for Wednesday, April 18, 2018 at 11:00 a.m.
There being no further business to come before the Board, the meeting adjourned at 1:25 p.m.
Respectfully submitted,

Dianne Beymer
Association Manager