Board Minutes 4/25/18

ROTONDA MEADOWS/VILLAS CONSERVATION ASSOCIATION
BOARD OF DIRECTORS’ MEETING
WEDNESDAY, APRIL 25, 2018

The duly noticed Board of Directors’ meeting of the Rotonda Meadows/Villas Conservation Association was held on Wednesday, April 25, 2018. The meeting was called to order at 11:00 a.m. Directors present were Noel Andress, John Brandenberger and Peter Traverso. Association Manager Dianne Beymer and one member were also present.

A quorum of the Board was present so the meeting could proceed.

MINUTES

On MOTION by Peter Traverso, seconded by Noel Andress, the Board voted unanimously to approve the Minutes of the March 21, 2018 Board meeting as presented.

TREASURER’S REPORT

Financial reports were reviewed. The checkbook, bank statements and reports reconcile and expenses are in line with the budget.

MANAGER’S REPORT

Tim Freeman was unable to attend the meeting, but provided a brief summary on the status of some of the items the Board has been discussing and working on the past month:

Income/Debt Question – Mr. Freeman spoke to the Association’s CPA, Geoff Lorah, and he said since the Association files form 1120H, excess income can be offset by bad debt that is written off, however it would have to be within the same year. There is no way to amortize or reserve debt to be written off later. Noel Andress said whatever bad debt can be written off should be done on an annual basis.

Stimulating Construction – Both Porter Construction and Vantage Homes have models greater than 1,400 sq. ft. that will fit on a 75 x 100 ft. lot with a pool. A couple of surveys have been conducted with builders recently for Lakes and Sands regarding minimum square footage. Most of the builders felt that based on the size of the lots and what owners are looking for, 1450 – 1500 sq. ft. minimum is sufficient. Mr. Freeman is not convinced that any change is needed to Meadows/Villa’s covenants at this time. He has also done a lot of reading on panel home manufacturers and is not sure this is a solution for Meadows/Villas either. Although panel/manufactured homes have come a long way, Mr. Freeman thinks most of their market is geared towards smaller homes (less than 1200 sq. ft.), and there are still certain connotations associated with this type of construction. He thinks those connotations are becoming more and more false every day, but would hate for Meadows/Villas to pick up a certain reputation when a power solution could be only a few years away.

Peter Traverso got plans from Porter Homes for a house (approx. 1,700 sq. ft.) that can be built with a pool on the smaller lots in Meadows/Villas. The price, however, is about $300,000 plus the lot, which probably wouldn’t appraise. Noel Andress had some homes in Meadows/Villas that had to be dropped to $200,000 to appraise. Builders say they can’t build the required size home for that price. Discussion followed.

Power – After sending the letter to each of the commissioners, Mr. Freeman received a response from Commissioner Constance’s secretary informing him that the last update Mr. Constance had from the County attorney stated this project could not be undertaken through an MSBU. Mr. Freeman informed her that the Association’s attorney had discussed and cleared up these doubts. However, when Mr. Freeman tried to schedule meetings with the other commissioners, he received the same response from their assistants and they would not allow him to schedule meetings with the commissioners. Mr. Freeman had been trying to get in touch with attorney Derek Rooney for an update, but learned he was out of the country. He will follow up with him when he returns.

COMMITTEE REPORTS

Deed Restrictions: None

ACC:
37 Blue Hen Drive: The Board reviewed the metal roof color and landscape plan submitted by the builder. On a MOTION by Peter Traverso, seconded by John Brandenberger the Board unanimously approved the roof color of silver (galvalume) and landscape plan for 37 Blue Hen Drive.
RMC: None

OLD BUSINESS

FPL Project Update: See Manager’s Report.

NEW BUSINESS – None

OTHER BUSINESS

A resident advised that trespassers have cut down trees, built a track and are 4-wheeling in the community. Noel Andress advised anyone who sees this type of activity to call the Sheriff’s Department.

Payables: Payables were reviewed and checks signed.
Next Meeting: The next meeting is scheduled for Wednesday, May 16, 2018 at noon.
ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned at 11:50 a.m.
Respectfully submitted,

Dianne Beymer
Association Manager