Board Minutes 8/16/17


August 16, 2017

The duly noticed Board of Directors’ meeting for the Rotonda Meadows/Villas Conservation Association was held on Wednesday August 16, 2017. The meeting was called to order at 12:20 p.m. Directors present were Peter Traverso and John Brandenberger; Noel Andress was excused. Also present were Association Managers Dianne Beymer and Tim Freeman and member Armin Trebuss.

A quorum of the Board was present so the meeting could proceed.


On MOTION by Peter Traverso, seconded by John Brandenberger, the Board agreed unanimously to approve the Minutes of the June 14, 2017 Board Meeting as submitted.


The checkbook, bank statements and Trial Balance reconcile and expenses are in line with the budget. Financial reports were reviewed. The majority of Rotonda Project’s lots were escheated to Charlotte County for unpaid taxes. There was discussion about how to handle these lots. It was agreed to follow standard procedures for Tax Deeds (write off the prior balances and add prorated assessments and transfer fees.) Tim Freeman will also consult the Association attorney regarding this matter.


Deed Restrictions:
• 29 Elm Drive – The owner rents to a group of construction workers who keep their equipment on the property. Tim Freeman is trying to get them to adhere to the rules.
• Tim Freeman thinks the bees are gone. Randy Kastor removed debris and Santiago removed their hives.
• 48 Lark – The owner has a temporary C.O., and is still working on the inside of the house. There is a trailer parked on the property that Tim Freeman would like to be removed. He will have a letter sent to the owner regarding his plans for completion of the home.
RMC: None

There was a discussion about security for the Labor Day holiday. On a MOTION by John Brandenberger, seconded by Peter Traverso, the Board voted 2 to 0 to hire off-duty deputies to patrol the community for four hours (4 p.m. to 8 p.m.) Saturday and Sunday and four hours (1:00 p.m. to 4:00 p.m.) Monday of Labor Day weekend. Motion passed.


FPL Project Update: It seems like the Association may be getting closer to the County allowing an MSBU for power. The Board needs to show the members are on board with the MSBU and estimated assessment of $100 to $150 per year. A letter regarding the project will be sent to members with a return postcard indicating whether or not they’re in favor of the MSBU. Tim Freeman will consult with Derek Rooney for the wording of the letter. On a MOTION by John Brandenberger, seconded by Peter Traverso, the Board voted 2 to 0 to send a letter to the members regarding the power project and proposed MSBU with a return envelope to indicate whether or not they support the MSBU. Motion passed.

Water/Sewer Connection Fees: Table for now.


Newsletter: Tim Freeman is working on the newsletter and will include an article about the power issue. He will email a draft to the Board shortly.


Member Armin Trebuss asked about removing palms along Gasparilla Road. Tim Freeman explained some have already been removed and he has been working with Public Works regarding grading the right of way.

Mr. Trebuss also asked about beautifying the community by planting palms in the median along Robin Road, Rotonda Trace and some of the other roads in the community. Mr. Freeman explained this has been discussed previously, and it was decided it’s not feasible due to lack of water for irrigation.

Payables: Payables were reviewed and checks signed.

Next Meeting: The next meeting is scheduled for Wednesday, September 20, 2017 at noon.


There being no further business to come before the Board, the meeting adjourned at 1:05 p.m.

Respectfully submitted,

Dianne Beymer
Association Manager